Even though your auction is for a good cause it doesn’t mean it shouldn’t follow rules that will protect all that are involved. Stating the terms of the auction creates a clear picture of how we conduct ourselves. It is imperative that the organization retains a properly licensed auctioneer that understands that he or she is creating a contract every time they say sold:)
Here are some sample rule or terms for your auction. Sample Auction Rules & Procedures
1. A bid number is assigned to each guest for bidding on silent and live auction items. Guests are
responsible for their bid cards and use of bid numbers during the evening.
2. To bid on a silent auction item, simply write your bid number beside the next required bid
amount on the bid sheet. Bid amounts must meet the minimum bid increase. Note the posted
or announced closing times for each silent auction section. Once a section close, all bids are
final. Note all posted limitations and guidelines for each item. Some items may have a
“guaranteed bid amount” on the bid sheet. If a guest bids this amount, the bidder immediately
becomes the winning bidder of the item.
3. The auctioneer will direct the bidding during the live auction. To bid on a live auction item, raise
your bid number high so that it can be seen by the auctioneer. The auctioneer will announce
the winning bidder on each item. The decision of the auctioneer is final as to the winning bidder,
whether an item is sold, and any disputes that may arise during the live auction.
4. Payment may be made with cash, personal check, or credit card at the conclusion of the event.
Payment in full is required. All sales are final and no refunds or exchanges are available.
5. Winning bidders will receive a paid invoice upon payment in full. This invoice will secure the
release of auction items from the designated locations. Winning bidders must take their items
at the conclusion of the event unless they have made other arrangements in advance.
6. Purchases are bound by the precise restrictions specified by the donors. Please note all posted
or announced restrictions, black‐out dates, or other limitations. Unless otherwise noted, dates
and times are to be arranged between the donor and the buyer. Please do not ask to exchange
or modify contributions.
7. Every effort has been made to describe auction items accurately. However, all items are sold
“as is” and the organization and auctioneer cannot guarantee the condition or authenticity of
items and make no warranties or representation of any kind or nature for any item sold. By
purchasing an item, the buyer waives any claims for liability against the organization, the donor,
and the auctioneer. The organization, donor, and the auctioneer are not responsible for any
personal injuries or damages to property that may result from the utilization of property or
services sold.
